Education and Early Childhood Development

Annual General Return - Frequently Asked Questions

  1. When I log into the AGR site it says my password is invalid. Why is my password not working?
  2. When I log into the AGR Entry System I cannot see the menu on the left side of the screen. What should I do?
  3. Where do I log into the AGR Entry System?
  4. How do I clear my browser?
  5. What is a visa student?
  6. Are students who are here with parents on a work visa to be recorded as visa students?
  7. Should students on student visas, paying for their education (International Homestay Program) and studying in Newfoundland and Labrador for the entire school year be included in the AGR enrolment figures?
  8. What is an English second language student?
  9. What is full-day Kindergarten?
  10. When I try to enter the information in the K-9 class size table I am receiving the following error "You must enter the Full-time K indicator", what does this mean?
  11. What is a School Achievement Certificate?
  12. What time of the year is the age to be calculated by?
  13. We have challenging needs students in our school. Where do we report them on the Enrolment by Grade table?
  14. We had a student who enroled early in September but left on September 28th. Should this student be recorded in the AGR?
  15. How are senior high students reported by grade?
  16. We offer night school instruction to paying students, should these students be included on the AGR?
  17. What is meant by Minutes per Cycle (In French)?
  18. What is meant by Total Minutes per Cycle?
  19. What is Core French?
  20. What is Intensive Core French?
  21. What is Expanded Core French?
  22. What is French Immersion?
  23. Français langue premiPre - Description
  24. Where do we find the definitions of each of the various exceptionalities?
  25. How can we record a student with more than one exceptionality?
  26. Can I have the updated Student Support Codes for 2012-13 school year?

 

1. When I log into the AGR site it says my password is invalid. Why is my password not working?

Firstly, you should be using at minimum Internet Explorer 6 or Firefox 2 to log into the site. Secondly, please ensure you are logged into the right site. The login site is located on the School Records and Certification site. At this site, if you do not have the recommended browser, there is a link to download it. If you are using Netscape you may click on the CONTINUE link and enter your user id and the department assigned password. If this still does not work please contact the department.

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2. When I log into the AGR Entry System I cannot see the menu on the left side of the screen. What should I do?

There may not be enough RAM on the computer. Too many applications may be open etc. Sometimes hitting the REFRESH in the browser fixes the problem because the page or images are cached on the users PC.

Before contacting the department try hitting the refresh button when you get into the AGR system. This should free up some memory on the computer. Also, before you try to access the site you should close any applications that may be open. If this does not work perhaps you can try connecting from another PC to see if there are problems elsewhere or if it is only happening on the original PC. If the problem continues, please contact the department support at agrsupport@gov.nl.ca.

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3. Where do I log into the AGR Entry System?

The AGR Entry System can be accessed through the School Records and Certification site. When you go to this site choose the continue button and you will be asked for your department assigned user id and password.

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4. How do I clear my browser?

All users should use Internet Explorer to access the Annual General Return and the High School Records and Certification Site.

Under View, please click on "Refresh" to Refresh Browser.

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5. What is a visa student?

A visa student is a paying student from another country currently attending school in Newfoundland and Labrador. These students are required to hold a student visa.

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6. Are students who are here with parents on a work visa to be recorded as visa students?

No, this section is used for reporting on students who are attending your school and who have a student visa.

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7. Should students on student visas, paying for their education (International Homestay Program) and studying in Newfoundland and Labrador for the entire school year be included in the AGR enrolment figures?

Do not record these students on the AGR. Paying visa students should not be included in the AGR enrolment figures. However, you should indicate the number of these students who are attending your school in the appropriate question located in the "General" section of the online entry forms.

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8. What is an English second language student?

Students who are unable to benefit fully from regular classroom instruction because of a lack of comprehension of, or facility with, the English language; students are usually from countries of origin other than Canada.

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9. What is full-day Kindergarten?

Full-day Kindergarten refers to a program in which the same students attend both morning and afternoon sessions thus receiving approximately the same amount of instructional time as students in Grades 1-3.

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10. When I try to enter the information in the K-9 class size table I am receiving the following error "You must enter the Full-time K indicator", what does this mean?

This form is set up in a way that requires the Full-time K field to be answered regardless of the grade. Please indicate 'No" in the Full-time K field for each row containing data.

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11. What is a School Achievement Certificate?

A student who does not meet the minimum graduation requirements, but who does meet the goals and objectives outlined in his/her Individual Support Services Plan (ISSP), as determined by the ISSP Team, is eligible for a School Achievement Certificate. The certificate is prepared at the department and sent back to the school. Schools are required to provide a summary of the student's strengths and achievements to accompany the certificate as a record of accomplishment.

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12. What time of the year is the age to be calculated by?

The age of the student in this table refers to the age of the student on December 31st of the current school year.

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13. We have challenging needs students in our school. Where do we report them on the Enrolment by Grade table?

Challenging needs children are to be reported in their age appropriate grade. However, if your school does not offer enrolment in the age appropriate grade, please put the student in the highest or lowest grade that is offered. That is, if a student is 14 years old and your school offers only Grades K-6, place the student in Grade 6, or if your school only offers Grades 10 -12 place the student in with the Grade 10 enrolment.

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14. We had a student who enroled early in September but left on September 28th. Should this student be recorded in the AGR?

No. Students who were enrolled earlier in the month and withdrew before the end of September should not be included.

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15. How are senior high students reported by grade?

You would report senior high students in the following grade levels based on the number of credits completed.

Grade 10 – Students who have completed fewer than 12 credits.
Grade 11 – Students who have completed between 12 and 22 credits.
Grade 12 – Students who have competed 22 credits and are expected to obtain the required credits to graduate.
4th Year – Students who previously attended senior high school for at least 3 years.

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16. We offer night school instruction to paying students, should these students be included on the AGR?

No.

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17. What is meant by Minutes per Cycle (In French)?

This column collects information on the number of minutes of instruction each student receives in French. For example if students in Grade 6 receive French instruction in one sixty minute period per a 6 day cycle, the number of minutes of instruction (in French) for Grade 6 would be 60.

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18. What is meant by Total Minutes per Cycle?

Total minutes per cycle refers to the total number of minutes of instruction per cycle that each student receives. That is, if a school is on a 6 day cycle and students are receiving the required amount of instruction per day, for example 300 minutes a day for students above Grade 3, the total number of minutes per cycle would be 1800. For Kindergarten, where students are in a half-day program (i.e., 2.5 hours per day as required by the current act), the total would be 900 minutes if they were on a 6 day cycle. These figures vary with grade and school but should fall within the guidelines as outlined in the Schools Act, 1997.

School Hours

In each school day the minimum number of hours of instruction for students shall be

  1. for Kindergarten, 2.5 hours;
  2. for Grades 1 to 3, 4 hours; and
  3. for Grades 4 to 12, 5 hours.

Based on the figures provided in tables G to J, percentages of instruction in the various French programs are calculated.

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19. What is Core French?

In Newfoundland and Labrador, most students study French as a second language through the Core French program. In a Core French program, students learn French during a regularly scheduled time slot in the school day. In this province, the Core French program is organized sequentially: elementary (Grades 4, 5 and 6); intermediate (Grades 7, 8 and 9) and senior high (French 2200, 3200, 3201).

The recognized starting point for Core French is Grade 4; however, schools may offer Core French from Grade 1 to Grade 3. The Department of Education and Early Childhood Development will support school-initiated primary Core French programs that meet specific criteria. These criteria have been adopted to encourage schools and school districts to implement well-articulated French programs. Schools seeking departmental support for primary Core French should submit their proposals to the Core French program development specialist at the Department of Education and Early Childhood Development. Proposals should be received by April 30 to allow processing for the new school year.

The recommended percentage of time for instruction in Core French in grades 4-12 is10 %.

If Core French is offered in grades 1-3, children should have a daily French period of at least twenty minutes. The general timetable of each class should accompany a proposal.

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20. What is Intensive Core French?

Intensive Core French began as a research project in 1998, in two school districts, and is now available as a provincial option to students in grade 6. The program is defined as an enrichment of the Core French program by the creation of a period of intensive exposure to French which enables students to receive in one school year up to four times the number of hours of instruction normally devoted to Core French. In Core French, and similarly in Intensive Core French, students participate in a language development program, emphasizing many of the skills found in English Language Arts. French as a second language study offers important opportunities to students in their quest to become literate, articulate, effective communicators in English and in French.

During the intensive portion of the French instruction students will receive between 60 and 80 percent of their instruction in French.

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21. What is Expanded Core French?

In addition to Core French, schools may choose to offer an Expanded Core French Program. In this program, students enrol in accelerated Core French courses and in courses chosen from other subject areas, also studied in French. Summaries of these courses are found in the French Immersion section of the Program of Studies. Schools who wish to offer an Expanded Core French Program are advised to consult with the appropriate personnel at the district level. Accelerated French 2203 and 3203 are designed to be offered as part of an Expanded Core French Program. In the Accelerated French courses, students are expected to meet the outcomes stated for French 2200 or 3200 and to achieve additional outcomes in each of the five organizational strands (communicating, understanding cultural influences, acquiring information, using language learning strategies and experiencing creative works). The accelerated nature of these courses is also evident in the depth and breadth of topics studied.

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22. What is French Immersion?

French immersion consists of programs and courses designed for English-speaking students in which French is the language of instruction and, as much as possible, the means of communication of the classroom. French immersion serves to achieve the Essential Graduation Learnings.

In Newfoundland and Labrador, two options in French immersion studies are available: early French immersion (EFI) and late French immersion (LFI).

EFI extends from Kindergarten to Level III, beginning at the Kindergarten level with 100 percent of instruction in French. With the introduction of English Language Arts at Grade 3 and other subjects in English in later grades, the percentage of instructional time in French decreases through the years of schooling.

Recommended percentage of time for Early French immersion instruction:

Kindergarten - 100%, Grade 1 - 100%, Grade 2 - 100%,
Grade 3 - 80%, Grade 4 - 80%,
Grade 5 - 70%,
Grade 6 - 65%,
Grade 7 - 30%, Grade 8 - 30%, Grade 9 - 30%,
Levels I - III - 12 Credits (Approximately 30% at each grade level)

LFI extends from Grade 7 to Level III with approximately 75 percent of instruction in French in Grades 7 and 8. The percentage of instruction in French decreases through the years of schooling.

Recommended percentage of time for Late French immersion instruction:
Grade 7 - 75%, Grade 8 - 75%, Grade 9 - 30%,
Levels I - III - 12 Credits (Approximately 30% at each grade level)

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23. Français langue première - Description

Le programme de français langue première est conçu pour les francophones qui désirent que leurs enfants poursuivent leur scolarisation en français. Ce programme vise les résultats d'apprentissage transdisciplinaires tels que formulés par la province, avec le mandat additionnel de sauvegarder et perfectionner la compétence langagiPre ainsi que de préserver l'héritage culturel de la population francophone de la province.

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24. Where do we find the definitions of each of the various exceptionalities?

The definitions of exceptionalities are located in the student support services section.

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25. How can we record a student with more than one exceptionality?

Because of the database limitations in Winschool, Somac and the on-line AGR application, only the primary exceptionality is recorded. The primary exceptionality indicates that exceptionality which has the greatest impact on the student's ability to learn and on their individualized programming. Students that have a primary exceptionality should have one exceptionality code in their student record. However, the students that receive programming other than the prescribed curriculum, will also have a programming code and/or a direct services code.

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26. Can I have the updated Student Support Codes for 2012-13 school year?

Download the Department of Education and Early Childhood Development's 2012-13 Student Support Codes and Descriptions pdf (11 KB)

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